TIME MANAGEMENT AND ORGANIZATIONAL SKILLS
LECTURER:
DR MOHAMAD AZMI NIAS AHMAD, FPN
DEFINITION OF TIME
-Noun: the indefinite continued progress of existence and events in the past, present, and future.
-Verb: plan, schedule, or arrange when (something) should happen or be done.
OPTIMIZING STUDY TIME
HOW COLLEGE STUDENTS OPTIMIZE THEIR TIME?
As a college student, you need to know what type of learner you are, you can create a plan of attack. Outline realistically how much time you’re willing to dedicate to your studies per week and based on your course load, rank study time needed per class. Also, list your exam schedule per semester on your calendar so you know when each exam is approaching. This will give you an adequate amount of time to prepare for each exam. Get the details on your upcoming exams: supplies you can bring into the exam room (for example, some teachers allow open-book exams); what topics will be covered; how each exam will be broken up (i.e. x amount of multiple choice questions, y number of short-answer, etc.), and how much time students will have to complete the test.
Don`t push yourself to studying 10 chapters of information the night before because it`s not the way to go. The stress added to the sleep deprivation is a disastrous combination—not very conducive to test taking. Based on your breakdown, you’ll know when your exam days are and can gauge when you should start studying for each. Ideally, students should begin a week or two before an exam, but given their typical hectic schedule, a few days before will do.
ORGANIZING STUDY TIME
WHY WE NEED TO ORGANIZE OUR STUDY TIME?
As a university student, sitting down to plan your work in detail may seem like a waste of time. However, taking the time to organise makes your studying more effective:
- You become more productive.
- The quality of your work improves.
- Because you know what you have done, and what you still have to do, you don't panic about "falling behind", or leaving everything until the last minute.
- You build your confidence as a student and enjoy the work more.
- You enjoy your leisure time more.
The idea here is to take control of the things you have to do: aim to organise your time by making things happen rather have things happen to you. If the only thing that drives you is deadlines, you'll always find yourself pushed along by the tasks you have to complete, rather than being able to dictate for yourself the order of priorities in your workload.
In contrast, you'll find it an enormously liberating experience to have the luxury of choosing what to do and when; and all because you've planned ahead how to make use of your time, and had the determination to keep to what you have planned.
ADVANTAGE OF BEING ORGANIZED
-Keep on schedule and meet deadline
-Reduce stress- we in control
-Complete work without stress
-Build your confidence
USING TIME MANAGEMENT STRATEGIES TO STAY MOTIVATED
DEFINITION OF TIME MANAGEMENT
-time management is the ability to use one`s time effectively or productively, especially at work.
THE IMPORTANCE OF TIME
-Rasulullah s.a.w. words` which means:
"It will not move the two feet of a servant on the Day of Judgment unless he is asked first about four things, about his age and for what he spent, his youth how he used it, his property from which he had acquired it and for what he spends it and about his knowledge how he used it"
5 STRATEGIES (STUDY SYSTEM)
-Weekly schedule
-Daily planner
-Semester calendar
-Academic vs personal life
-Avoid procrastination
HOW TO MANAGE YOUR TIME?
-For me as the Android user, I will use two tools which are google calendar and google keep.
STUDENT ACTIVITY
ACTIVITY 1 (JOB TASK LIST)
-Students need to write down some task according to their important scale and frequency scale.
TASK DESCRIPTION
|
IMPORTANCE
|
Work completed with a minimum amount of effort
|
Routine
|
Activities that benefit the company
|
Routine
|
Important work
|
As soon as possible
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Does not required immediate attention
|
Routine
|
Socializing and attending meetings
|
As soon as possible
|
ACTIVITY 2 (PRIORITY TASK LIST)
-Students required to write down the list according to their priority.
HIGH PRIORITY TASK
|
DATE DUE
|
Submit UED assignment
|
2/8/2017
|
Meet academic advisor
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30/7/2017
|
MEDIUM PRIORITY TASK
|
DATE DUE
|
Study for CTU and ELC subject
|
24/7/2017-3/8/2017
|
Buy an earphone for ELC listening test
|
23/7/2017
|
LOW PRIORITY TASK
|
DATE DUE
|
Buy English dictionary
|
26/7/2017
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Photocopying CTU module book
|
22/7/2017
|
ADDITIONAL TASK
|
DATE DUE
|
Buy some comics at the book store
|
4/8/2017
|
Buy some snacks in town
|
4/8/2017
|
REDUCING PROCRASTINATION
WHAT IS PROCRASTINATION?
-Procrastination is the act of putting of something that should be done.
-Psychological behaviour that allows a person to postpone or delay a certain activity or task.
-Source of great stress and anxiety for many people.
REASON OF PROCRASTINATION
-Perfectionist
-Avoid failure
-Avoid success
-Being rebellious
-Feeling overwhelmed
-Lazy
HOW TO REMEDY PROCRASTINATION?
-Go back to your goal
-Alert to deadline
-Prioritized
-Self rewards
TO MANAGE YOUR TIME WISELY, JUST REMEMBER TO…
-Plan for rewards after unpleasant task.
-Do the most unpleasant task first.
-Learn to say no.
-Plan for change (involve others and ask for help if needed).
-If you are too busy, ask, “What is essential?”
-When you are unsure, remember that you can rarely be 100% sure.
-Waiting is inevitable: plan for it.
-Let someone else do when possible (delegate).
-Finish fully. It leaves you energized and motivated.
-Do one thing at a time.
-Watch out for the TYRANNY of the urgent!
-Let others make the smaller decisions.
-Model, ask, and observe.
-Planning for one minute saves four or five minutes in the execution of a task.
-Once you have found the extra time, enjoy it!
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